Hiring Members of the Same Family

Winrock may employ a member of an employee’s family, household, clan, tribe or community (for this policy, “family”) provided the individual meets the necessary qualifications for employment. 

Employees are required to disclose their family relationship to the Hiring Manager, Recruiter, and Chief of Party or designated representative as soon as the candidate is identified and before any hiring decision is made. In consultation with the Chief Risk and Compliance Officer, a determination will be made as to whether a conflict of interest exists and if possible, requires mitigation actions.

The failure to disclose the relationship may result in the withdrawal of an offer of employment or the termination of employment. 

Winrock prohibits an employee from directly hiring or supervising a family member.  For this policy, a family member is defined as:

• Relationships by blood — parent, child, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, first cousin
• Relationships by marriage — spouse or domestic partner (as defined by law), step-parent, stepchild, step grandchild, brother-in-law, half-brother, sister-in-law, half-sister, uncle, aunt, nephew, niece, and spouse or partner of any of the above
• Clan, tribal, or community relationships
• Cohabitating couples or significant others
• Member of the employee’s household

The candidate will not be hired if employment would:

• Place one in the position of directing, determining, reviewing or processing the work, job performance, or salary or pay of the other
• Allow one to have any influence in the other’s employment, promotion, transfer, salary administration, and other related management or personnel considerations
• Present any other potential conflict of interest, particularly with respect to sensitive or confidential issues

If employees become family members or establish a romantic relationship after their employment begins, employees must report any applicable relationship changes immediately to their manager.  Winrock will make reasonable efforts to assign job duties to mitigate any conflict of interest, supervision by one or the other, or influence personnel decisions as noted. 

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